In the dynamic realm of data protection, the Irish Data Protection Commission (DPC) emphasised on the pivotal role of the Data Protection Officer (DPO). While smaller businesses may not require a full-time DPO, understanding the conditions for a mandatory appointment is crucial.
Requirement for the DPO:
- the processing is carried out by a public authority or body; or
- the core activities of the controller or the processor consist of processing operations, which require regular and systematic monitoring of data subjects on a large scale; or
- the core activities of the controller or the processor consist of processing on a large scale of special categories of data or personal data relating to criminal convictions and offences.
Art. 37(7) of the GDPR requires organizations to publish the DPO details and provide them to their national supervisory authority. In order to notify the DPC of your DPO contact details, you can complete and submit the following form.
Tasks of the the DPO:
The main task of the DPO is to ensure that the organisation maintains the processing activities regarding its staff, customers, providers or any other individual in compliance with the applicable data protection regulations. Additionally, the DPO is responsible for:
- providing advice and recommendation to the organisation regarding the data protection impact assessment and monitor its performance and interpretation/application of the data protection rules;
- creating a register of processing operations within the institution and notify the European Data Protection Supervisory those that present specific risks (so-called prior checks);
- warning the organisation for any failure to comply with the data protection rules;
- ensuring that controller and data subjects are informed about their data protection rights, obligations and responsibilities and raise awareness about them;
- handling queries or complaints on request by the institution, the controller, other person(s), or on her own initiative.
Skills & Expertise of the DPO:
- expertise in national and European data protection laws;
- understanding of specific processing operations;
- proficiency in information technologies and data security;
- knowledge of the business sector;
- ability to foster a robust data protection culture within the organization.
DPC full text is available here.
How Symmetry can help:
The Symmetry DPO outsourcing solution provides flexible access to experienced subject matter experts to help guide your organisation through the complexities of maintaining GDPR compliance. Our outsourcing services will help you navigate day-to-day compliance obligations in accordance with your organisation’s requirements.
Contact us for more information.